How to Choose the Right Managed Office for Your Business

Chahna Baksani
Chahna Baksani
Chahna Baksani is the Social Media Manager as well as a Content Writer at The Address. If you ever happen to visit The Address' Ahmedabad offices, do not miss to stop by and say Hi to her.

While managed office spaces originally found their groove with startups, freelancers, and solopreneurs, they’ve now thrown open their doors to corporate giants too.

This whole shift in perspective has got the attention of large and mid-sized players from various industries. Massive enterprises and those in between are tapping into the benefits of managed offices with extra zest. 

They’ve uncovered a nifty trick to solve a classic business puzzle: how to grow efficiently without juggling office operations. Rather than stretching resources thin, companies are doing a smart shuffle – expanding without getting bogged down in office admin quicksand.

And with hybrid and distributed workforce stepping into the limelight, managed offices are on a massive uptick. 

The Global Occupier Outlook 2023 report highlights that 66.6% of corporate occupiers in EMEA are gearing up for a shift. It is estimated that as much as 20% of their commercial real estate portfolio will switch gears from traditional leases to flexible leases within the upcoming five years.

Adding to the mix are the factors like flexibility, employee well-being, and sustainability—shifting from the periphery to the heart of workspace design. 

In this era of change, embracing managed workspaces isn’t just following the trend du jour; it’s a strategic choice holding the key to the future of work. 

As enterprises embrace this fresh approach to office solutions, finding a managed office that aligns seamlessly with your business aspirations can make all the difference.

This comprehensive guide will equip you with the knowledge needed to confidently select the perfect managed office space.

We’ll also take a closer look at the top features that make managed offices a magnet for modern businesses.

A Look Inside Top 7 Features of Managed Offices


One standout perk of managed offices? They’re like a canvas waiting for your business to paint on. 

The managed office brings the hassle-free vibe of serviced offices and adds a twist – you get your very own front door. It’s like having your space that truly feels like your space, not just a spot in someone else’s domain.

Managed office providers join forces with you to customize a workspace to fit your vibes and that’s uniquely yours. From hues of your brand’s colors to furniture layouts–every detail resonates with you. 

Everything is tailored for your team, no sharing is required. Your brand, your identity, and amenities that only your team enjoys. And the best part? It’s delivered to your doorstep, ready for you to step into.


For companies on the fast track to expansion or those dealing with varying team sizes, scalability is a game-changer. 

Whether you’re a business that’s outgrowing coworking or serviced offices, or someone who values flexibility and convenience while wanting a space of your own, managed offices have you covered.

For startups and small businesses that might be tight on financial leeway, no long-term contracts is like hitting the jackpot. Unlike old-school offices with fixed layouts, managed offices know your business isn’t set in stone, so neither should your workspace be. 

They eliminate the need to overcommit to a space or endure the inconvenience of relocating due to space constraints. They grow with you, ensuring that your workspace always aligns with your business aspirations.

Unique Brand Identity

Managed office space providers work hand-in-hand with your in-house team to customize the office in sync with your brand image and voice. 

You’re the boss of the design – from colors and layout to furnishings and more. You also get an exclusive reception area that fits your brand like a glove. It’s like having your brand’s stamp everywhere.


Managed offices bring privacy front and center. Unlike shared office spaces, managed offices give you your personal bubble. You don’t have to share your space or amenities with other businesses. 

Plus, the power to control means your team can dive into work without any interruptions. Especially if your business deals with sensitive data or strategic discussions, this is gold. 

Data Security

Managed office spaces take security up a notch. They offer a dedicated IT setup, private network and server rooms, that are exclusively yours. This provides a robust defense against potential malware or data breaches. Your data remains shielded, giving you the confidence to operate without compromising on data protection.

Plus, you get the freedom to select your internet service provider as a way to ensure transparency and flexibility, catering to your specific needs. 

Flexible Lease Terms

When remote and hybrid work setups are in play, having a workspace that bends is vital. Managed workspace providers are all about tailoring leases to fit your needs. Whether you’re thinking short-term or long-term, they help you choose what matches your business size and plans. 

Facility Management

The inclusion of facility management services is another standout feature that enhances your workspace experience. It ensures all aspects are covered, so your workspace functions seamlessly.

Managed offices achieve this by outsourcing to third-party who offer tailor-made services, backed by a team of experts. They take care of everything – from maintenance and utilities to furniture procurement and IT support. 

Explore how The Address crafted a versatile office solution for Gensol in this Instagram video.

Smart Checklist- How to Nail Your Managed Office Space Selection

Picking the perfect managed office space for your business might seem overwhelming, given the array of factors at play. Not to forget that your office space choice impacts various stakeholders, from your employees to your clients. 

But with a handful of essential points in your corner, you can streamline the process and find the ideal office space. Here’s a breakdown of steps to guide you in choosing the right managed office space for your business:

1. Location, Location, Location

Choosing the right location can make or break your business dynamics. Consider proximity to clients, partners, and public transportation. Also, evaluate local amenities and services that contribute to a productive work environment and look for a commercial hub close to eateries and transportation. 

2. Your Office Neighbors

Managed offices set up in prestigious locations are surrounded by well-established businesses and MNCs. This opens doors to potential collaborations and business opportunities that can give your venture a real boost.

3. Safety and Easy Access

Safety and accessibility should be on your radar too. Dig into the building’s security measures, along with the office’s security setup. Also, figure out how you can access it after operational hours. 

4. Set up Cost

Assessing all the costs tied to the managed office is crucial. Look at the short-term and long-term picture. Opt for an affordable spot that suits your business needs, and you’ll keep your profitability in check. 

5. Flexible Space Options

Explore the spectrum of managed office types available. From collaborative coworking spaces to private offices that emphasize privacy, choose the one that complements your work culture.

6. Infrastructure and Technology

In the digital age, the impact of technology on the modern workspaces is undeniable. Assess factors like internet reliability, technical support, and the availability of advanced meeting room equipment.

Reliable software that simplifies space management, visitor handling, bookings, and analytics are the added perks. 

7. Considerations for Growth

Think long-term. Opt for a managed office that caters to your growth journey. It should accommodate team expansions, offer room for internal mobility, and provide lease flexibility.

8. Amenities and Facilities

Beyond the essentials, delve into on-site amenities. Look for reception services, breakout areas, fitness centers, and other perks that enhance your team’s experience.

9. Collaboration and Networking

Choose a managed office that encourages interaction through shared spaces, networking events, and partnerships with neighboring businesses.

10. Lease Terms and Costs

Understand lease agreements thoroughly. Consider factors like lease duration, hidden costs, security deposits, and notice periods. A transparent financial arrangement is key.

11. User Reviews and Testimonials

Tap into real experiences. Read online reviews and engage with current tenants to gather insights. Balance these perspectives with your specific needs for a well-rounded view.


With workplace dynamics changing, handling a traditional office can turn into a hassle you’d rather avoid. Managed offices offer a winning solution for businesses on the go.

As businesses grow, having a space that’s uniquely theirs, reflecting their needs and branding, takes center stage. If you’re all about clear costs and agile business moves, our top recommendation is a managed office setup. It’s the way forward that ticks all the boxes.

However, landing the perfect managed office isn’t just a run-of-the-mill choice. When you blend the right features, match them to your business needs, and create a seamless workspace, you’re building a foundation for success.

Ready to step into the future of workspace? Explore The Address, a trailblazer in full-floor, custom-designed, and managed office spaces. Get in touch with us to uncover a workspace that resonates with your vision and fuels your journey toward success.

Frequently Asked Questions (FAQs)

What is a managed office?

A managed office is a fully equipped workspace managed by a third-party provider. It goes beyond providing just the physical space; it includes services like facility management, IT support, and amenities tailored to your business needs.

What’s the difference between a coworking space and a managed office?

A coworking space is a shared environment where individuals and teams from different companies work side by side. A managed office is a private office space customized for a single business, offering exclusivity, dedicated amenities, and greater control over branding.

What is the difference between a leased office and a managed office?

Leased office space involves renting a bare space, leaving you responsible for fitting out and managing the space. A managed office, on the other hand, comes fully furnished, equipped, and managed by a provider, offering convenience and additional services.