Coworking Space Designs: Do’s and Don’ts

Chahna Baksani
Chahna Baksani
Chahna Baksani is the Social Media Manager as well as a Content Writer at The Address. If you ever happen to visit The Address' Ahmedabad offices, do not miss to stop by and say Hi to her.

Designing a coworking space can be a lot to handle. You want it to be functional, inspiring, professional, and welcoming all at once. Finding the sweet spot can be overwhelming.

But don’t worry; we’ve got you covered! We spoke with Yash Shah, the Founder and CEO of The Address, to learn the approach to the best coworking space design

If you’re starting from scratch and need help figuring out where to begin, this guide is for you! It’s worth knowing what makes a good coworking space design and what to avoid. 

Let’s get started with the do’s and don’ts of coworking space designs and make your coworking space a thriving hub within the local community and beyond.

Why Good Design Matters for Coworking Spaces

Over the past decade, workplace design has undergone a remarkable evolution, becoming a crucial asset for companies. It’s farewell to the mundane cubicle farms and hello to modern workspaces that prioritize staff well-being.

Talk about coworking spaces—the vibrant and innovative hubs that draw inspiration from cozy home settings. They create a genuinely welcoming vibe with warm colors, intimate lighting, and comfy seating. And the best part? Employees are no longer confined to desks; they get the freedom to work in dynamic environments. Exciting times, indeed!

So, what are the benefits of such effective coworking space designs?

Collaboration– Interaction and idea-sharing among members fuel collaboration.
Creativity-Innovative design and inspiring ambience ignite original thinking.
Productivity- Comfortable workstations and ergonomic furniture boost productivity. 
Flexibility- Versatile membership options catering to diverse work preferences.
Networking- Engaging events and vibrant community meet-ups foster connections.

The Dos of Coworking Space Design

Creating an Inviting Reception Area

The reception area is the first point of contact for anyone stepping into a coworking space. It is the gateway to the coworking experience. Which makes it even more crucial to design a space that exudes warmth and professionalism. 

  • Showcase subtle brand elements like logo, colors, and typography in the reception desk design.
  • Have ample space at the desk to accommodate multiple people.
  • Add low-maintenance plants like peace lily, bonsai, and snake plants
  • Position the reception area close to windows to brighten the space and create an inviting ambience.
  • Use soft, warm lighting to create an inviting ambiance. 
  • Let accent light attract attention towards the company logo.
  • Elevate the area with stylish artwork that reflects your company’s values and culture. 
  • Choose a color scheme that reflects your company’s branding without overkilling. Use subtle brand colors.
  • Place comfortable furniture for potential clients, staff, and visitors to make their wait enjoyable.
  • Maintain a clean and clutter-free reception.

Flexible and Functional Workspace Layouts

In the world of coworking, flexibility with versatility is the name of the game! From open floor plans to dedicated workstations and hot desks, offer layouts that cater to diverse professional needs. These layouts not only enhance productivity but also create a dynamic and adaptable environment that can evolve with the changing requirements of the community.

But remember that change is inevitable, and your business needs will evolve over time. So, create an adaptable space that can organically accommodate these shifts. 

  • Opt for modular furniture that can be rearranged to create different work areas, meeting spaces, and collaboration zones.
  • Design multi-functional spaces for multiple purposes, such as a meeting room that can be transformed into a training area.
  • Implement hot desking to promote flexibility and networking.
  • Create private pods or phone booths for introverts who need a quiet space to make calls or focus on individual tasks.
  • Use movable partitions to separate different areas while maintaining an open and airy feel to the space.
  • Offer various seating options, such as couches, standing desks, and bean bags.

Maximizing Natural Light

Natural light isn’t just a mood booster; it enhances well-being, energy, creativity, problem-solving, and social interactions. 

As it turns out, 40% of professionals believe their companies should provide access to outdoor views, often obstructed by shades and blinds. 33% consider access to comfortable lighting crucial for their daily well-being, expressing a desire to personalize overhead and desk lighting and natural light levels. 

  • Position workspaces and key areas close to windows.
  • Make clever use of large windows, skylights and outdoor areas. 
  • Place lighter colors and mirrors to reflect and amplify the natural light’s glow. 
  • Rearrange cabinets, desks, and other items to welcome more sunlight into the room. 

Promoting Ergonomics and Comfort

Striking a balance between design and comfort is vital: Don’t compromise on design for comfort or vice versa. When selecting furniture, consider ergonomics, aesthetics and comfort to create a harmonious workspace. 

  • Invest in ergonomic chairs and adjustable-height desks with footrests and wrist supports.
  • Offer customizable desk setup to maintain a natural posture and reduce strain on the neck and eyes.
  • Ensure adjustable lighting to prevent eye fatigue and headaches. 
  • Use task lighting for focused work. Introduce ambient lighting that reduces the contrast between the screen and the surrounding area.
  • Create comfortable and inviting breakout areas with soft seating and cushions to allow members to take short breaks and change their posture.
  • Place standing desks as an option for members who prefer to alternate between sitting and standing throughout the day.
  • Incorporate natural elements like plants, stones, and water, which have been shown to reduce stress and improve well-being.

Implementing Sustainable Practices

The rise of sustainable coworking is a burgeoning trend in the future of work. Today, a coworking space is deemed outdated if it lacks a green focus. Sustainable coworking space designs resonate with eco-conscious professionals and align with a global effort to create a greener future.

  • Install energy-efficient LED lighting and sensors to adjust lighting levels based on occupancy and natural light automatically.
  • Design the layout to prioritize natural light with strategically placed windows, skylights, and glass partitions.
  • Use eco-friendly paints and recycled materials for furniture, flooring, and decor.
  • Install water-saving fixtures to reduce water consumption.
  • Bring in indoor plants to improve air quality and create a biophilic environment.

You made this far! Chances are you’ll also love glimpses of The Address’s eco-concious endeavors too. 

The Don’ts of Coworking Space Design

Overcrowded Spaces

Avoid the overcrowding trap! While accommodating more people seems tempting, it can lead to chaos and hinder productivity. To find the sweet spot that balances capacity and comfort, here are some design ideas:

  • Assess and find the optimal capacity of your coworking space based on the available square footage and members’ comfort level.
  • Create dedicated workstations for members who require a consistent workspace and discourage overcrowding at any single desk.
  • Designate specific collaborative areas with ample seating to encourage interactions without overcrowding workstations.
  • Again, create a flexible layout that allows easy reconfiguration.

Neglecting Acoustics and Privacy

Overlook acoustics and privacy in your coworking space designs, and be ready for the blow on comfort and productivity. While beneficial, Open and collaborative spaces can lead to noise distractions and a lack of privacy. Here’s what you can do to avoid this faux pas:

  • Use soundproofing acoustic panels, wall coverings, and ceiling treatments to lower noise transmission.
  • Have quiet zones, meeting rooms, phone booths, or private pods for distraction-free working. 
  • Strategically position workstations and collaborative areas to minimize noise interference.
  • Provide privacy screens or dividers for workstations.

Missing Out On Branding and Aesthetics

Coworking spaces infused with consistent branding elements unite members like a close-knit family. Bypassing them in coworking space designs can undermine its identity and appeal. The following tips will help you avoid this mistake:

  • Ensure consistent branding throughout the coworking space with logo, color scheme, and typography. 
  • Develop a theme that aligns with the space’s mission and target audience. Reflect it in the decor, artwork, and overall ambiance.
  • Integrate interactive or digital displays that showcase the space’s branding and upcoming events.
  • Create a community wall to showcase the achievements and success stories of members.
  • Use branded directional signage to guide members seamlessly through the coworking space.

Ignoring Health and Safety Measures

Lack of compliance towards health and safety in coworking space designs can pose risks for members and staff. To avert them, have:

  • Proper lighting throughout the space to prevent accidents.
  • Clear walkways free from obstacles and clutter to avoid tripping hazards.
  • Fire extinguishers, smoke detectors, and emergency exits as per building regulations.
  • First aid stations in easily accessible areas.
  • Access control systems and security cameras to ensure a safe working environment.

Overlooking Flexibility and Adaptability

We’ve already beaten this dead horse, so no need to elaborate much. 

We want to emphasize that coworking spaces are dynamic environments that attract a diverse crowd with unique vibes. They thrive on meeting the evolving needs of their members. And being rigid in design can hinder their growth and limit member satisfaction. In short, neglecting flexibility and adaptability in coworking space designs is costly.


Designing a coworking space is no small task but crucial for success. A thoughtfully designed space aids productivity, innovation, and well-being. By following the do’s and avoiding the don’ts of coworking space design, you can craft an environment that sparks inspiration, nurtures collaboration, and fosters meaningful connections.

Ready to transform your office into a hub of creativity and innovation? Discover The Address. With a passion for innovative design and sustainability, our coworking spaces offer the perfect blend of functionality, aesthetics, and community.

Join us on a journey to create a flexible, comfortable workspace that lets your branding speak volumes. Click here to schedule a tour and experience the future of work with us!

Frequently Asked Questions (FAQs)

Why is coworking space design important?

Coworking space design is vital in creating a productive working environment. Setting the tone for the overall experience also promotes collaboration and member retention

How do I choose the right furniture for my coworking space?

Consider comfort, functionality, and aesthetics. Opt for ergonomic chairs, flexible workstations, and durable materials that align with the space’s theme and branding.

How do I ensure privacy and acoustics in a coworking space?

Use soundproofing materials, provide private meeting rooms or phone booths, and strategically position workstations to minimize noise distractions.

(Images Source: The Address)