10 Best Coworking Space Management Software

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Divya Sitlani
Divya Sitlani is the Client Relationship Manager at The Address. If you ever happen to visit The Address' Ahmedabad offices, do not miss to stop by and say Hi to her.

Around 77 percent of employees do not want to return to the office post-pandemic.

The COVID-19 phase has made one thing very clear: professionals want work flexibility.

In such a scenario transitioning to coworking spaces is one of the most sensible decisions a business can make. Coworking spaces offer plenty of business benefits, including working flexibility. With coworking, you can retain resources and boost profitability.

However, business owners often have a lot on their plate, and managing hybrid coworking workstations can prove to be another task on their list. 

That’s where coworking space management software helps. 

Implementing coworking space management software can help you manage everything seamlessly. It can track employee work hours, operations, productivity, and ROI. 

So, whether you own an SMB or multinational, investing in coworking management software is a wise decision.

In this post, we have shared the top ten best coworking space management software that will help turbocharge your coworking journey.

Top 10 Best Coworking Space Management Software

#1: Optix

Optix is a SaaS platform designed for flexible coworking spaces. It’s a mobile-first tool that offers real-time insights to help you optimise daily operations. This coworking management solution is experience-centric, thus connecting your community seamlessly.

Pricing

  • Free Plan: 14-day free trial
  • Paid Plans: $159 / $ 239 / Custom plan per month (varies as per users)

Source

Top Features

  • White-labelled mobile apps 
  • Multi-venue Analytics 
  • Desk and room booking 
  • CRM issue reporting 
  • Invoicing and payments
  • Directory and messaging 
  • Sign up plugin 

Pros

  • 3,000+ integrations
  • Top-class white labelling features
  • Simplified check-ins
  • Accessible billing tab on all the pages 
  • Extensive customisation capabilities

Cons

  • Challenging to generate transactional reports 
  • Poor desktop version

#2: Archie

Archie is a cloud-based coworking management solution for all your coworking space needs. With this innovative tool, you get an easy-to-navigate mobile app that offers a stellar work experience and boosts productivity.

Pricing

Paid Plans: $99 / $ 209 / Custom plan per month (varies as per users)

Source

Top Features 

  • Interactive floorplan
  • Desk and room booking 
  • Contract automation
  • Automated invoicing and billing  
  • Lead management  
  • Strong analytics and reporting 
  • Ticketing and support system 
  • Self-serve online store 
  • Multi-location management

Pros

  • All-in-one platform to automate coworking space operations 
  • Powerful website plugin and mobile app integration
  • Unlimited live-chat support
  • Native e-signature system

Cons

  • Free demo account but no free trials

#3: OfficeRnD

OfficeRnD allows you to create a flexible and collaborative work environment. This powerful coworking management solution automates all the administrative tasks and provides valuable data-driven insights into the business. With its intuitive dashboard, you can check details like memberships, occupancies, and invoices and achieve a high ROI. 

Pricing

  • Free Plan: 14-day free trial
  • Paid Plans: $159 / $ 249 / Custom plan per month (varies as per users)

Source

Top Features

  • Meeting room management 
  • Branded coworking member applications 
  • Real-time reports 
  • Payments and billing
  • Multi-location management 

Pros

  • A dedicated customer success manager
  • Exceptional customer care approach 
  • Best functionalities to ease the coworking operations

Cons

  • Compatible with Apple devices but sometimes lags on Android 

#4: Nexudus 

Nexudus is the leading white-label management software for all types of coworking businesses – small, medium, or large. This advanced tool can help you resolve daily work challenges, such as handling payments, bookings, tracking tasks, and more. Nexudus offers an intuitive dashboard to access business KPIs at a centralised location.

Pricing

  • Free Plan: 7-day free trial
  • Paid Plans: $85 / Custom plan per month (varies as per users)

Source

Top Features

  • Complete white-label solution
  • Automatic billing and payments
  • Meeting room bookings
  • Desk management
  • CRM pipelines
  • Printer management
  • Visitor management

Pros 

  • Competitive enterprise features
  • Affordable pricing for scaling businesses

Cons

  • The documentation feature needs improvement

#5: Coworks

Coworks comes with a package that comprises several integrations like mobile, booking, admin, and front desk. These platforms can help your team stay on the same page and access all the business-related data in one place. This coworking solution, thus boosting efficiency and saving enormous time.

Pricing

  • Free Plan: Available on request
  • Paid Plans: $199 / $ 299 / Custom plan per month (varies as per users)

Source

Top Features

  • Room and equipment booking
  • Event management
  • Front-desk tablet
  • Check-ins and announcements (SMS and Push)
  • Lead capture forms
  • Analytics dashboard

Pros 

  • Easy to set up and operate
  • Flat rate pricing

Cons

  • Fill out the form for requesting a trial account  

#6: Essensys

Essensyss is a reliable and secured coworking management solution that streamlines daily operations. From fast booking to billing, it can manage everything and amplify the work efficiency of your team. With Essensyss, you can build dynamic workspaces with a mobile-first approach and let your team stay productive, connected, and happy.

Pricing

  • Paid Plans: $299 / $ 499 / $749 per month (varies as per users)

Source

Top Features

  • Online booking widget 
  • E-signatures 
  • Space publishing 
  • Automated billing 
  • Inventory management 
  • Workflow automation 
  • Multi-location management

Pros

  • API integration and reporting
  • Quick response time

Cons

  • No free trial is available

#7: Cobot

Cobot is the leading coworking management software with advanced functionalities. Their team has helped hundreds of businesses create flexible and productive workspaces. Cobot’s intuitive dashboard helps onboard new members, streamline your invoicing and billing, manage bookings, and more with a few clicks.

Pricing

  • Free Plan: 30-day free trial
  • Paid Plans: $59 / $ 129 / $ 229 / $ 429 per month (varies as per users)

Source

Top Features

  • Automated invoicing and billing 
  • Room and resource booking
  • Unlimited free chat support
  • White label customisation
  • Extensive and open API
  • Team membership support
  • Free ad-on and integrations

Pros

  • RFID and Wi-Fi integration 
  • Accurate business analytics data
  • Multi-language customisation

Cons

  • Some complex functionalities may affect the user experience

#8: Satellite Deskworks

Satellite Deskworks is a cloud-based coworking management solution to help businesses scale fast. Its simple automation functionality allows teams to be self-sufficient and collaborate at anytime. The best part is it’s customisable and doesn’t take much time to set up.

Pricing

  • Paid Plans: $65 / $ 110 per month (varies as per users)

Source

Top Features

  • Easy inventory setup 
  • Seamless scalability 
  • Automated and reliable billing 
  • Real-time business reports 
  • Intelligent network check-in 
  • Reservation calendar 
  • White-label setup

Pros 

  • User-friendly software 
  • Easy to use reservation calendar 
  • Powerful reporting

Cons

  • No online live support 
  • No free trial period

#9: Yardi KUBE

Yardi Kube space management system is one of the best solutions for coworking spaces. It can help you manage prospects and end-to-end operations, thereby boosting productivity levels. With its intuitive dashboard, you can keep track of every ins and outs of the company.

Pricing on request

Source

Top Features

  • Prospect and member portal 
  • Payment processing and billing 
  • Lead generation and marketing 
  • Data and Wi-Fi Management 
  • Voice solutions
  • Real-time reporting

Pros

  • Most efficient booking management system
  • Exceptional team support

Cons

  • No free trial for the users
  • Tricky to export reports 

#10: Proximity

Proximity is one of the leading SaaS workspace management tools that help teams connect and collaborate with a few taps. This space management system can help you book conference rooms, pay bills, and more. This tool’s functionalities make it an ideal choice for small to mid-sized coworking spaces. 

Pricing

  • Free Plan: 30-day free trial
  • Paid Plans: $99 / Custom plan per month (varies as per users)

Source

Top Features

  • Conference room booking 
  • Member benefit listing 
  • Analytics and reporting 
  • In-meeting management 
  • On-demand reservations 
  • Event management 
  • Billing and payments 

Pros

  • Free software training
  • Cost-effective solution 

Cons

  • Extra charges for premium services

To Sum Up

Coworking is second-to-none when it comes to expanding a business venture. However, coworking space management can add to your long list of tasks when managing a business. 

The tools shared above can lead to better work management and enhance productivity in flex workstations.

Choosing the most suitable coworking space management software can take your business a notch higher. 

So, implement the most efficient tool and see your coworking space thrive!

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