5 Benefits of a Virtual Office in a Coworking Space

Divya Sitlani
Divya Sitlani is the Client Relationship Manager at The Address. If you ever happen to visit The Address' Ahmedabad offices, do not miss to stop by and say Hi to her.

Coworking spaces are rapidly changing the game of the business world.

They offer workspace customizations and reduce the expenses of operations. Thus, coworking can be lucrative, especially for SMBs and startup ventures.

The concept of virtual offices in coworking spaces can further boost the profitability of businesses.


A virtual office is an inexpensive option for entrepreneurs looking to expand their business in multiple cities or countries without leasing a physical office space.

The team members can work from anywhere and still be a part of the coworking space!

Are you thinking of introducing virtual offices in your coworking space?

In this blog, we are going to highlight the top five benefits of implementing virtual offices in coworking spaces for business owners.

1. Less Overhead


Savings can provide you with financial backing during dry seasons. You can also use them at times when your business requires capital for new investments.

To run a successful coworking space, you should focus on cutting down unnecessary expenses.

Although coworking spaces thrive on affordable shared amenities, virtual offices can further help in saving more funds. 

As a business owner, you need to invest in essential coworking space equipment, such as –

  • Desks
  • Chairs
  • Cabinets
  • Desktops and laptops
  • Supplementary technical equipment and gadgets

Besides, decking up the space with customized accessories can be a pricey venture.

Introducing a virtual office in your coworking space will reduce most of the overhead costs.

Hybrid coworking spaces that enable employees to work remotely will not need so much equipment and office furniture. You can save on electricity bills, rent, water charges, furniture charges, and much more.  You only need to pay for the facilities you use in the physical coworking premises.

You can use the saved funds for more pressing matters to boost your business growth.

Furthermore, virtual offices can increase the productivity of employees with better turnaround times. Thus, you can drive more profitability along with ensuring your employee engagement.

2. Access to Global Talent


A dedicated team is crucial for your organization’s success.

The team should work in alignment with your business goals and help in boosting the profit margins. 

A virtual recruiting and working model can bring your vision into reality. 

With the virtual office model, you get access to the best talent across the world. 

Unlike the traditional setup, you don’t have to organize face-to-face interviews. You no longer need to ask the potential employees to relocate after recruitment. 

As a business owner, you can hire competent candidates that can deliver quality work. Skilled professionals can take your venture to the next level, regardless of their country or city of origin. 

To hire the right staff, you should plan a standardized virtual onboarding process. A thoughtful onboarding process can help you retain around 69 percent of employees for three years.

Here are some tips to get you started –

  • Screening candidates with the most promising profiles.
  • Arranging telephonic interviews of the shortlisted candidates.
  • Organizing video interviews for a personalized experience.
  • Finalizing the best candidates that can add value to your organization.
  • Sharing offer letters and welcome emails online.
  • Discussing the work culture of your organization over a video meeting.

3. Auto-Tracking Productivity Levels

Having a clear picture of what your team members do every day is imperative.

Collaborating with and tracking the productivity of your remote team may seem difficult. But there are plenty of advanced tools and apps in the market that enables you to auto-track your employees in virtual space. 

For instance, there are apps to track the work habits of employees. Right from your employees’ peak productivity hour to the hour where they were less productive, you get access to accurate insights. By gauging these metrics, you can prepare strategies to empower your employees.

Create interactive virtual experiences and supervise your remote teams with the following tips. 

  • Implement employee tracking software. 
  • Monitor the email activities of your staff.
  • Use a task management tool for better functioning.
  • Share virtual checklist of daily tasks over the app. 
  • Ask managers to supervise daily work. 

Research states that the profits of an organization can increase by 7 percent with monitoring their employees. So, try these tips for a better virtual office engagement.

4. Easy Expansion with Registered Virtual Office Addresses  

One of the vital aspects that can multiply your success is business expansion. 

Taking offices on lease in multiple cities or countries is not feasible for entrepreneurs and SMBs in their growing phase.

Having a virtual office address can be an effective way to expand the business. 

For instance, if your employees are working from another country, they may use their virtual office addresses while networking with clients. 

Thus, virtual addresses can add credibility and improve the professional image of your business. 

All you need to do is buy virtual addresses at prime locations. You can add the same on your business cards, social media handles, emails, marketing materials, and websites. 

Besides, virtual addresses are much cost-effective as compared to physical addresses. They will help you create a good impact on clients and prospects. 

5. Easy Access to World-Class Infrastructure

Your next move after buying virtual addresses should be investing in world-class infrastructure. 

It can further enhance your professional presence in the virtual coworking ecosystem. 

Reputed coworking companies like – The Address offers you access to their business lounges across various cities. As a business owner, you can also take advantage of their professional mailing and call handling services. 

The Address ensures that a receptionist handles your business-related calls and emails before forwarding them to you. 

This organized way of working promotes professionalism similar to physical offices.

In cases where your remote employees need to attend an in-person meeting with the clients, they can book workspaces for that particular date and time. The receptionist will greet your clients as they arrive. You can use the high-speed internet, cafeteria, and other facilities during the meeting. 

The world-class infrastructure will create a positive impression on your prospects. You will have chances to convert more opportunities into genuine leads.

And the best part?

You can pay for the services you use. There’s no need to pay for all the services every month. 

To Sum Up

The addition of virtual offices in coworking spaces is beneficial for business owners, especially SMB owners and startup entrepreneurs.

Coworking spaces are cost-efficient. 

But when your business is transitioning to the next level, you need heavy investment.

You need to pay the rent, salaries of your team, and manage physical workspaces across new cities and countries. From a practical perspective, the hybrid coworking model can work wonders. They help in reducing costs, hiring great resources, and expanding your business globally. 

So, choose the hybrid coworking model and take your venture to greater heights!